a) By Resignation. Any member club in good standing may resign from the
Association upon written notice to the Association Secretary.
b) By Lapsing.
A membership is lapsed and automatically terminated if such
Member
clubs dues remain unpaid for 60 days after January 1 of each year
In
no case may a member club whose dues are unpaid, be entitled to vote at Association
meetings.
c) By Expulsion. A membership may be terminated by expulsion
as provided
in Article #5 of the By-Laws.
SECTION
#2: Renewal of terminated membership. Any member club whose membership was terminated for any reason shall be
required to wait 2 years before renewal application of membership will be accepted by the Association to be voted on by the
delegates. (Exception if termination was by written notice by a member club in good standing with the Association). If
the application is voted on and accepted by the delegates, the applicant club will be required to pay an initiation fee of
$50.00 and yearly dues of $75.00, and begin a probationary period of 12 months. Refer to ARTICLE #3, Section #4.
ARTICLE #5: DISCIPLINE
SECTION #1: New England Hunting Beagle
Association Suspension. Any member club who shall violate a provision of these Articles of this Constitution and By-Laws or
Regulations upon written request of (2) member clubs will be suspended from this Association upon a majority vote of all delegates
entitled to vote. The vote to be cast at one of the biannual meetings of the Association, or at a called meeting by the Association
President. Thirty (30) days notice of the charges must be given to the accused club, and the accused member club during the
thirty (30) day interim period, may submit an appeal to the charges. If at the end of the suspension period the member club
is still in violation, their membership will be terminated.
SECTION #2:
The obligation to prescribe penalties or suspension shall rest with the voting delegates.
SECTION #3:
Filing Complaints. Two or more member clubs may file or otherwise register a complaint against a member group
of the Association. Written charges with specifications must be filed in duplicate with the President of the Association,
together with a deposit of $25.00 each, which will be forfeited if such charges are not sustained by the voting delegates
following a hearing. The Association President shall promptly send one (1) copy of the charges to the defendant group
by registered mail, together with a notice of the hearing, and an assurance that the accused group may appear in their own
defense, and bring witness if they wish.
ARTICLE #6: DOCUMENTS
All documents presented to the Association, such as applicants, resignations, complaints, credentials, reports, requests,
etc., shall be signed and dated by the Association President, and at least one (1) other Association Board member.
ARTICLE #7 REPRESENTATION AND VOTING
SECTION #1: Official Delegates
- Each member club shall be entitled to two (2) club members being their official delegates, who shall represent their club,
and cast one (1) vote each at each meeting. No delegate can represent more than one (1) club. If a club fails to have at least
one (1) delegate representing them at an Association meeting it will be assessed a fine of $25.00
SECTION
#2: Official Observers - Each member club shall be entitled to two (2) official observers. Observers may attend
all meetings of the Association, advise and confer with their Official Delegates and take part in their decisions. But, shall
have no vote.
SECTION #3: Credentials - At each meeting the delegates will present their
credentials to the registration committee, which will be made up by members of the host club, The credentials will be signed
by both the president and a member of the Board of Directors of the club represented. No delegate will be permitted to vote
unless those credentials are presented.
ARTICLE #8: MEETINGS
SECTION #1: Regular Biannual meetings - All meetings of the New England Hunting Beagle Association
will be hosted by an agreed on member club, voted by the delegates, and will be held on the 3rd weekend in January,
the 3rd weekend in July and one (1) to be held at the site and date of the New England Hunting Beagle Association
Winners Stake, or until such time the delegates select new dates and/or locations. The first of these meetings each year will
be held to have election of officers, and to discuss the upcoming business of the New Year.
SECTION #2:
Special meetings - Special meetings may be called by the president, or at the request of four (4) or more delegates
of member clubs. Special Meetings must be called within 60 days of request.
ARTICLE
#9: WINNERS STAKE
Starting in 1990 the Annual Winners Stake of the new England Hunting Beagle Association,
which is required to consist of Field and Show Competition, will be held at one of the member clubs, on the 1st
weekend in June or until such time the member club voting delegates select a new site and/or date. All dogs entered
in this event must have qualified at an Association Qualifying Trial for the ??previous ?season.??? Field Champions are automatically qualified for this Event.
Measuring of Qualified hounds for this event is not necessary, unless a hound has placed in two
different classes. (either Derby or All Age.)
ARTICLE #10: OFFICERS
SECTION
#1: Eligibility - To be eligible to hold a position of office you must be in good standings with the NEHBA.
Officers of the Association shall be President, Vice President, General Secretary, Treasurer, and Field Trial Chairman. All
office terms shall be one (1) year, and will start on February 1st and end on January 31st. Any
officer may succeed himself. All financial records and books shall be reviewed and/or audited annually, prior to the election
of officers by persons delegated by the President.
SECTION #2: Duties of the President -
The President shall be the chief executive of the organization and shall preside at all meetings. He shall be an ex
officio member of all committees. He shall cast one vote in the event of a tie vote of all voting delegates. He shall poll
the delegates at all meetings or by mail.
SECTION #3: Duties of the Vice President - The
Vice President shall assume all the duties and powers of the President in their respective order whenever the President is
unable to attend. If for some reason the President is unable to serve his full term of office the 1st Vice President
will assume the office of the President. He shall handle and correspond with the probationary clubs (receive applications,
and meeting reports). Then he shall prepare a summary for a vote.
SECTION #4:
Duties of the General Secretary - The General Secretary shall conduct and handle all general corresponding, both
on an individual and group level. Then when a new club is ready to apply, he will refer them to the Vice President. The General
Secretary shall keep all records and the minutes of the Association. He shall, within 60 days following all meetings held
by the Association, send a written copy of the minutes to each secretary of the member clubs of the Association and to each
members of the Board of Directors.
SECTION #5: Duties of the treasurer - The Treasurer shall
receive and be responsible of all funds of this Association, and deposit all funds to the credit of the Association in a bank
or trust company. He shall present a complete financial report quarterly and at each regular Association meeting to each member
club. The Treasurer shall be bonded in an amount determined by the delegates. Any cost occurred for the bond will be paid
by the Association.
SECTION #6: Duties of the Field Trial Chairman -
The field Trial Chairman shall advise and assist in following the proper rules when conducting an Association Qualifying Trial.
He will maintain a list of approved judges. He will aid in scheduling and arranging of Judging Seminars. He will be responsible
for chairing a committee to oversee an apprentice judging program and to maintain all records and updates of the program.
He shall maintain records of all field trial results and points of all qualifying hounds. He shall chair any awards committee
for the Association Winners Stake and/or Hi Hound Awards.
SECTION #7: Vacated office -
Any office vacated during the year shall be filled by appointment of the President.
ARTICLE #11:
YEARLY DUES AND FINES
SECTION #1: Annual dues - The
annual dues for membership in this Association shall be $75.00 per annual, payable on the biannual meeting held in January
of each year.
SECTION #2: Late filing fine - The fine for late reports with the Association
is $20.00 per report. If a report is not received within 15 days it is considered late.
SECTION #3: Assessment
of Hounds - Each member club will be assessed $1.00 per entry at all Association field Trials. This
assessment will be used for the benefit of all member clubs and Association Awards that will be given annually.
ARTICLE #12: DISBURSEMENT
SECTION #1: All bills shall be paid
by the treasurer on order of the voting delegates, or by order of the President.
SECTION #2:
Dissolution - The Association may be dissolved at any time by the written consent of not less than 2/3 of the member groups.
In the event of the dissolution of the Association whether voluntary or involuntary or by operation by law, none of the property
of the Association shall be distributed to any member groups of the Association. But after payment of the debts of the Association,
its property and assets shall be given to a charitable organization selected by the Board of Directors.
ARTICLE #13: ADMINISTRATION
SECTION #1: Executive Committee -
There shall be an Executive Committee which shall consist of the Association President and the elected Officers and Delegates.
SECTION #2: Committee Appointments - All Committees except the Executive Committee shall be appointed
by the President.
ARTICLE #14: REQUIREMENT OF MEMBER CLUBS
SECTION
#1: Membership Requirement - Each member club, in order to retain its membership in the Association, is required
to sponsor at least one, but not more than two All Age Association Qualifying Field Trials. It is hopeful that at some later
point in time, when voted on by the 2/3 of the voting Delegates, a Derby Qualifying Trial may be required. A Licensed Trial
may be used as a qualifying Trial if the club chooses to do so but no points towards high hound award shall be given. Hardship cases will be evaluated yearly as these requirements may be waived by 2/3 majority vote.
SECTION #2: Member Club Filing Requirements - Each club must file, along with their dues,
the name, address and phone numbers of that clubs Officers, Board of Directors, Official Delegates and all active members.
SECTION #3: After joining the New England Hunting Beagle Association, a club must hold any Qualifying
Small Pack and / or Small Pack Option or Gundog Brace Field Trials according to A. K. C. and Association rules and regulations.
ARTICLE #15: AMENDMENTS TO THE CONSTITUTION AND BY LAWS
This Constitution and By-Laws
can be revoked by a 2/3 majority vote of all delegates entitled to vote at any Association provided all member club secretaries
were notified sixty (60) days prior to the meeting.
ARTICLE #16: QUORUM
A quorum
of ½ of the elected Delegates is required to conduct an official meeting of this Association.
ARTICLE
#17: ORDER OF BUSINESS
SECTION #1: Order of Business at Association
Meetings - At meetings of this Association, the order of business so far as character and nature of the meeting may permit,
shall be as follows:
ROLL CALL
REPORTS-COMMITTEE
MINUTES OF THE LAST MEETING
UNFINISHED BUSINESS
REPORT-PRESIDENT
ELECTION OF OFFICERS
REPORT-READING OF THE SECRETARY
NEW BUSINESS
REPORT - TREASURER
WELFARE OF THE ASSOCIATION
REPORT - FIELD TRIALSECRETARY
ANNOUNCEMENTS
REPORT - CORRESPONDING SECRETARY
ADJOURNMENT
ARTICLE #18: RUNNING AND GENERAL PROCEDURES OF THE ASSOCIATION
SECTION #1:
The Association Running and General Procedures - The Association shall adopt their Running and General Procedures for all
member clubs to follow the American Kennel Club Beagle Field Trial Rules and Standard Procedures. Those rule to start and
include General Procedures governing A. K. C. Beagle Field Trials run in Gundog Brace, Small Packs, or Small Pack Option.
( from the A. K. C. Beagle Field Trial rule book ).
Procedure:
a) Management
b) Entries
c) Measuring
d) Judging
e) Standards for Judging
SECTION #2: Standards of Judges - All judges
prior to assuming their duties shall familiarize themselves with A. K. C. and Association rules and procedures and make their
findings in accordance with. Judges should approach their work with the attitude that the further welfare of the breed is
in their hands, and should make their findings and selections on a basis calculated toward keeping the Beagle useful for
both trial and hunting purposes. Desirable Qualities include: Searching ability, pursuing ability, accuracy in trailing,
proper use of voice, endurance, adaptability, patients, intelligence. Faulty actions include: Quitting, backtracking,
ghosttrailing, pottering, babbling, swinging, leaving checks, running mute, tightness of mouth, racing, running hit and miss,
lack of independence, and bounding off. Hounds shall be credited principally for their positive accomplishments, and shall
be picked up and / or demerits imposed for their faults.
SECTION #3:
Searching Ability And Gun Shyness - In all Association Qualifying Field Trials both Small pack and Small Pack Option the hounds
are required to be cast and search for game. Hounds that fail to search for game or interfere with other hounds that are searching,
must be ordered up by the judges. After game is started, handlers will have five (5) minutes in which to get the pack
unless there is more than one hound running another rabbit. In such case, it shall be called a split pack, and the handlers
will be instructed by the judges to get the hounds running together as a pack. Hounds must be tested for gun shyness in all
Association Qualifying Small Pack Option Field Trials.
SECTION #4: Association Qualifying
Field Trials - All Association Qualifying Field Trials must be advertised as "New England Hunting Beagle Association
Qualifying Field Trial".
SHOW JUDGES OF THE NEW
ENGLAND HUNTING BEAGLE ASSOCIATION
a) The intent and propose
of the following is to assist member clubs in obtaining high quality, consistent and reliable judges to be used at all NEHBA
Qualifying trials in order that we may find and reward the best dual purpose beagle available for breeding
b) The Association Field Trial Chairman shall maintain a list of qualified New England Hunting Beagle
Association show judges. Each year at our annual and semi annual meetings this list can be updated and sent to each member
club's secretary. All member clubs shall select judges from this list for all Association qualifying shows.
c)
It is encouraged that each club should furnish an apprentice show judge to be with a qualified show judge. At their Qualifying
Trials, the apprentice show judge will be rated by the qualified judge on his judging ability and knowledge of conformation.
Each apprentice show judge, after successfully completing an New England Hunting Beagle Association program shall be eligible
to be voted by (Majority) by the Association Delegates to be a qualified New England Hunting Beagle Association show judge.
Once a person has been approved as a qualified show judge by the Association, their name shall be added to the approved judges
list.
d) Qualifications to become a New England Hunting Beagle Association show judge
1) A qualified show judge must be in good standing with the A.K.C.
2) A qualified
show judge must be 18 years or older.
3) A qualified show judge must have had attended and passed
the New England Hunting Beagle Association show
seminar, and passed
an approved apprentice program.
4) Exceptions: for eligibility to be a qualified show
judge
1. Any person who has judged five (5) New England Hunting Beagle Association
shows or U.K.C. shows and
approved by the majority
vote of the Association Delegates.
e) Show Judging Apprenticeship Program shall consist of:
1) Attending and passing an approved New England Hunting Beagle Association show seminar and receiving a passing grade.
2) Apprentice Judging a minimum of two (2) New England Hunting Beagle Association
qualifying shows, with two different New England Hunting
Beagle Association qualified judges having and receiving a satisfactory rating from said judges.
1) When
a conformation Show Competition for open sized and sexed entries will be conducted. Entry requirements for the classes are
the same for the field entries. Puppy class is not mandatory, however they can be included by the sponsoring club. However,
points acquired in show classes are limited to one class if the hound has also been entered in open class. Hounds entered
in this class must be between six (6) months and twelve (12) months of age on the day of the show.
Special note: Twelve
o'clock noon seems to be the best time of the day to conduct this conformation show with the minimum of interference with
the field event, but an evening conformation show is permitted.
2) Scoring in
all conformation class: Hounds shall be scored from 0 to 100 points with the first place hound receiving the closest score
to 100 and the second place the next highest score, etc. See enclosed sheet for New England Hunting Beagle Association conformation
scale of points taken from the A.K.C. official standard for the beagle. Scored hounds in show classes need not be placed field
hounds, or placed show hounds but all hounds shall receive some score in not a disqualified hound. NOTE:
The conformation show judge may not be also a field judge at the same New England Hunting Beagle Association qualifying trail.
3) The secretary will receive the hound scoring from the show judge and maintain this list until such time
the field judge trial secretary posts the field winners and their respective field scores. At this time the show points, if
any will be added to the field points of the field winners only. Points going into consideration for the grand final winner
trophy and/or the grand final winner runner up trophy.
4) Awards: The following
awards will be used at all New England Hunting Beagle Association qualifying trialsMandatory Awards:
a)
Grand Final Winner Trophy: Presented to the single hound scoring the highest combined total of both field and
show points at the trial.
b) Grand Final Runner Up Trophy: presented to the second highest combined
total of both field and show points at the trial.
c) Class Awards + Show: Trophies for first,
rosettes for second through N.B.Q. Place, shall be present for both field and show classes. All trophies may be used, however,
if one portion of a class is to be all trophy, than other equal classes must shape same benefits, i.e.: if the 13"
field class is awarded all trophy, then the 15" field class must too. Same applies to show classes, however, field classes
can be all trophy, while show classes can be the minimum awards as trophies for first, rosettes for second through reserve
place.
5) Tie: In the event of a tie for grand field trial trophy or the grand final runner-up trophy
the following tie breaker system will be used:
a. The hound with the highest field placement shall win.
b.
If the field place is in a tie then hound with the highest field points shall win.
c. If field points in a tie then
hound placing in the largest field class (defeated more field starters) shall win.
d. If field classes of same size
then the hound placing in the largest show class wins.
ARTICLE #19 ADDITIONAL
OPTIONS AT ASSOCIATION QUALIFYING FIELD TRIALS
SECTION #1:
All Member Club's Have The Following options
A. Color coded
collars may be used instead of painted numbers on hounds.
B. Alternate
packs may be run whenever it is warranted by the field trial committee.
C.
A conformation show competition may be held.
D. Hounds may
be auctioned off.
SECTION #2: Color coded collars: Color coded collars
may be used instead of painted
Numbers on the hounds as long as it is agreed upon
by the Field Trial Committee and the Field Trial judges.
SECTION #3:
Conformation Show Judging : All conformation Shows shall be judged in Accordance with the AKC standard for the BEAGLE approved
Sept. 10, 1957. (refer to pg.12 ) The scale for points shall be as follows.
SKULL.......5
FORELEGS..........................10
EARS........10
HIPS, THIGHS, HIND LEGS....10
EYES.........5
FEET...................................10
MUZZLE....5
(total running gear 30 pts.)
(total head 25 pts.
NECK..............................5 COAT.........5
CHEST & SHOULDERS....15
STERN........5
BACK, LOIN, & RIBS......15
(total misc. 10 pts.)
(total body 35 pts.)
TOTAL POINTS: 100
SHOW DISQUALIFICATIONS
1.
A Dog or a Bitch that has been spayed or neutered.
2. A Dog or a Bitch that
has been changed by artificial means except as specified in the standards for it's breed.
3. A
Dog which does not have (2) normal testicles in the scrotum.
4. A Dog or a Bitch with an altered,
cut, or docked tail.
5. A Dog or a Bitch measuring more than 15" in height.
SECTION #4: Conformation show competition: In all Association
Qualifying Trials having a conformation show competition, mandatory awards of Grand Final Winner and Grand Final Runner-up
shall be awarded.
SECTION #5: Field Trial and Conformation
Show awards: In combination Field and Show Trials; trophies and/or ribbons shall be awarded to all placing hounds
and NBQ in addition to the Grand Final Winner and Grand Final Runner-up Awards.
SECTION #6:
Ties: in the event of a tie for either the Grand Final Winner or Grand Final Runner-up award; the following tie breaker system
will be used;
a. The hound with the highest field placement shall win.
b. If the field placement is a tie, then
the hound with the highest field points shall win.
c. If field points are tied then the hound placing in the largest
field shall win.
d. If field classes are the same size, then the hound placing in the largest show class shall win.
SECTION #7: Auctioning of Hounds: Hounds may be auctioned off at any Association
Qualifying Trial provided it is advertised as such.
ARTICLE #20 NEW ENGLAND HUNTING
BEAGLE ASSOCIATION AWARDS
SECTION #1: Individual Association
Awards: Awards shall be given at the annual Winner's Stakes banquet for the following accomplishment:
a) 13" High Combined All Age
b) 15" High Combined All Age
c)
Sire and Dam of the year
d) 13" High Combined derby
e) 15" High Combined derby
SECTION
#2: High Hound Awards: High hound awards shall be awarded to the hound who accumulates the
most points at New England Hunting Beagle Association Qualifying field trials in the following categories: 13" male,
13" female, 15"male, 15" female, 13" derby, 15" derby.
Scoring
shall follow this schedule: In an NEHBA qualifying trial the 1st place hound shall
receive points equal to the number of entries in the class multiplied by 5; the 2nd place hound shall receive points equal
to the number of entries in the class multiplied by 4; the 3rd place hound shall receive points equal to the number of entries
in the class multiplied by 3; the 4th place hound shall receive points equal to the number of entries in the class multiplied
by 2; and the NBQ hound shall receive points equal to the number of entries in the class multiplied by 1.
SECTION
#3: Consistent hound award: Consistent hound awards shall be awarded to the 13" and 15"
hound who has placed the most consistent at Association Qualifying Trials. If a tie exists in the number of placements, then
the hound with the most 1st places shall win. If a tie still exists then, then the hound with the most 2nd'
shall win. ( and so forth and so on).
SECTION #4: Sire and Dam of the
Year Awards: The Sire and Dam awards shall be given to the hounds who have produced the largest number of offspring placing
in Association Qualifying Trials. In order to be eligible for this award the hound must have produced at least three
hounds that have placed in All-age and / or Derby competition. All ties will be resolved the same way as the Consistency Award
in Section #3.
SECTION #5: Eligibility for
awards: Any hound competing in a New England Hunting Beagle Event is eligible to compete for the annual NEHBA high hound awards
regardless of whether or not its' owner is a member of an NEHBA club. However: owner of said hound MUST BE IN GOOD
STANDING WITH THE NEHBA.
.
. __ __ 2012
.
. __ __ 2012
Larry Mazza, President, NEHBA
Officer, NEHBA
